The Vendor is required to provide comprehensive property management services for the university; this includes all personnel responsible for conducting inspections, maintenance, housekeeping, and administrative tasks associated with property management.
The vendor will deliver the following services:
• Conduct weekly exterior and interior inspections of the property, including after-dusk lighting checks.
• Perform pre- and post-occupancy inspections of apartments, documenting conditions and damages.
• Manage key inventory and control, ensuring secure issuance and collection.
• Contract and oversee housekeeping, waste disposal, and grounds maintenance services.
• Respond to routine tenant work orders and maintain a comprehensive record of requests.
• Ensure outsourced contractors have appropriate insurance coverage.
• Provide contract administration for all outsourced work, including monthly reporting and invoicing.
• Implement a severe weather response plan and maintain a 24/7 emergency service. • Weekly inspections shall occur every week.
• Interior inspections of unoccupied units shall also be conducted weekly.
• Monthly after-dusk inspections are to be performed once a month.
• Pre-occupancy inspections shall occur no more than 72 hours prior to tenant arrival; post-occupancy inspections shall occur no more than 72 hours after tenant departure.
- The purpose of this project is to ensure the property is well-maintained, safe, and presentable for residents and visitors. By establishing clear expectations and requirements, the University aims to:
• Enhance tenant satisfaction and safety.
• Maintain property value through proactive maintenance.
• Ensure compliance with University standards and regulations.
• Promote a fair and transparent bidding process to achieve the best value for the University
• Vendors must demonstrate experience in property management.
• All services must comply with local regulations and safety standards.
• Comprehensive insurance coverage must be maintained for all contractors.

- Contract Period/Term: 1 year